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  FAQs and Help

Please direct any comments to the most concerned organizer.

Organizers can be found in this link

Program

Do we have a banquet this year in GECCO 2013?
Yes, this year GECCO will have the honor to invite you to a banquet on Tuesday July 9th.

When are posters scheduled?
Posters will be run during Sunday 7th afternoon.

What is the whole format of the conference?
We have two special days at the beginning and then three days of regular full papers in our official tracks. Saturday and Sunday (July 6-7) are devoted to tutorial presentations and workshops. Monday to Wednesday (July 8-10), we have regular tracks.
We have three distinguished moments: the poster session on Sunday July 7, the gala dinner on Tuesday July 9 and the closing ceremony and SIGEVO wrap up on Wednesday July 10.

How is the conference related to proceedings?
We have two proceedings: the GECCO proceedings for the track papers and the Companion volume for tutorials and workshops. Posters, late breaking papers, and keynote speeches are also summarized in the companion volume.

Something more in the conference?
Sure, lots of things. We have competitions, with awesome awards for each one. We have also humies, with great prizes for them, we have direct talks from industrial partners, and also sessions targeted to guide and support students.

Is this all?
No way. We will have two very special plenary keynotes that you cannot miss, targeted for our audience and for sure very interesting for your research. We also have the city, the colleagues, permanent information points from book publishers, private companies and lots of friend to meet in a nice city to enjoy.

 


Registration

Who is eligible for the student rate?
Full time students (post-grad, graduate, undergraduate, and high school) are eligible for the student rate. You will need to send your proof of full time student status to registration support, Cara Candler,

What is proof of full time student status?
Proof of full time student status can be a scan of your student ID, or a letter or other document from your professor or university that states you are a full time student. A copy of your class schedule is not a valid form of proof.

Is there a discount on registration rates for GECCO presenters?
No. The only registration discount available is to ACM or SIGEVO members and tutorial presenters.

Is there a discount on registration rates for GECCO workshop organizers?
No. The only registration discount available is to ACM or SIGEVO members and tutorial presenters.

What is the registration requirement for workshop organizers?
ALL organizers must register for the GECCO-2013 conference. That means, if your name is advertised on the conference website as a workshop organizer, the conference expects that you will register and attend.

Is there a discount for group registration?
No. The only registration discount available is to ACM or SIGEVO members and tutorial presenters.

How do I register?
Register online HERE
or by Phone: 1-888-526-1242 (toll free within the U.S.),
+1-303-530-4683 (from outside the U.S.)

What is the registration requirement for authors of accepted papers?
GECCO requires at least one author of each accepted paper (the presenting author) to complete a paid registration by the author registration deadline. GECCO requires at least one author to register and attend the conference, so that someone is at the conference to present the research.

My paper has more than one author - do all authors have to register?
No. All authors are not required to register. Only one author is required to register. However, anyone who attends the conference is required to pay a registration.
If an accepted paper has more than one author, and more than one of those authors will attend the conference, then each author who attends the conference must pay a registration. Only the presenting author must register by the deadline; the other authors do not have a deadline to register.

I am the presenting author for more than one accepted paper - do I have to register once for each paper I present?
No. If an author is the presenting author for more than one accepted paper, the presenting author pays only one registration.

My paper was accepted; what happens if I don't register?
If none of the authors of your paper have completed a paid registration by the author registration deadline, your paper will be removed from the proceedings.

I registered, but I can't attend the conference - may I have a refund?
No cancellations or refunds will be given, but a registered individual may transfer their registration to either their self for GECCO 2014, or to another person for GECCO 2013. In either case, the registered individual must make the request for the transfer to Registration Support prior to the start of the conference. A registration is for one person, and may not be shared among individuals.

 


GECCO Student Travel Grants

How are Student Travel Grant decisions made?
Applications open after paper review decisions are sent out. Once the student application deadline passes, no more applications are accepted. The committee uses an elaborated ranking to make the decisions, which are based upon participation in GECCO - students with accepted full papers and student workshop papers have the largest priority. We also take into consideration how many timezones someone is traveling. See details here

What is proof of full time student status?
Proof of full time student status can be a scan of your student ID, or a letter or other document from your professor or university that states you are a full time student. A copy of your class schedule is not a valid form of proof.

What are "original receipts"?
Original receipts are the actual pieces of paper that you receive in exchange for paying for something like a hotel room or food.

I plan to arrive early/extend my stay in the conference city. When I send in my airline ticket receipt, does it matter what the arrival/return date is?
It doesn't matter when your arrival or return date is, as long as the conference dates are within your arrival and departure dates.

What receipts do I send in if I plan to use my airline ticket to claim my travel grant?
To use your airline ticket to claim your travel grant, send in the receipt showing the total amount of the ticket (for example, a printout of the email receipt) and your original boarding pass, that shows you left from your starting point, and boarded the plane for the trip described on your receipt.

What receipts, other than airline tickets, are acceptable to claim my travel grant?
Acceptable receipts include food, hotel, taxi, train, bus, car rental.

Does my travel grant cover my conference registration fee?
No. Conference registration fees are not reimbursed by student travel grants.

Am I able to transfer my travel grant to another student?
No. GECCO student travel grants are not transferable.

My coauthor and I each received a travel grant. My coauthor can not come to the conference. Are we able to combine our grants into one for me?
No. GECCO student travel grants are not combinable.

My airline ticket receipt is not in Euros. Am I able to still use my airline ticket to claim my travel grant?
Yes. There will be no problem with your airline receipt in a currency other than Euros. We will convert the amount to Euros for our records.

I missed the application deadline - am I able to still apply for a travel grant?
No. We are sorry, the travel grant program cannot accept late applications.

Who funds GECCO travel grants?
The grant money comes from donations from ACM SIGEVO, private companies and corporations, so there is a limited amount of money each year.

Does a travel grant fully fund the budget I put on the application?
No. No student is fully funded.

Thank you for the grant, but it is not enough. Is there a way to increase my grant?
We understand that it might be disappointing that the grant doesn't cover all travel expenses, but, given the constraints the Conference Chair and Business Committee work with, it is the best that we can do.

The grant money comes from donations from private companies and corporations, so there is a limited amount of money each year. The Conference Chair and Business Committee spend considerable effort each year to obtain these donations. The Committee allocates grants based on the kind of presentations made (accepted paper, poster, student workshop paper), as well as how far the applicant has to travel. No student is fully funded. Some students who apply receive no grant at all.

How can I help the GECCO student travel grant fund?
The grant money comes from donations from private companies and corporations. If you know of a company who might want to support the grants, contact the Conference Chair.

Is it possible to claim a portion of an expense, up to the grant limit? For example, my hotel bill takes me over the grant limit, but could I claim back as much of the hotel bill as the grant will cover?
Yes, you may submit receipts that total more than your grant amount. You will be reimbursed for as much of the receipts as the grant covers. You will not receive a check for more than your grant amount.

Some of my meals were shared. How do I submit the receipt for my meal?
Mark the receipts to highlight your own food.

How do I submit one receipt to two funding sources? I have a GECCO student travel grant and also funding from another source. My flight ticket cost more than the travel grant, so I am required to submit that receipt to my other funding source too.
Submit a printout of your airline ticket receipt, along with a copy of your boarding pass for your journey TO the conference, and a statement that you have more than one funding source. GECCO staff will be able to verify that you attended the conference, and will approve your grant check.

I require visa in order to travel to Netherlands, who should I contact to provide me an invitation letter?
The official and unique procedure to have a support letter is described here: http://www.acm.org/sigs/volunteer_resources/conference_manual/visas.
My University or other funding body requires a written proof on the amount I will receive as GECCO student travel grant in order to complement it, how can I obtain that?
All recipients selected for a student travel grant will receive a confirmation email including the funded amount. If further details are needed, feel free to contact Emilia Tantar -

 


Papers

What is the difference between accepted as paper and accepted as poster?
Papers accepted as a paper will be published as full, 8-page papers, and will be scheduled for individual oral presentation during the conference. Papers accepted as a poster will be published as a 2-page abstract, are not scheduled for individual presentation, but are presented (all in parallel) during the evening Poster Session through direct interactions to spontaneous groups of attendees. Both full papers and posters are published in the GECCO Proceedings and Companion volumes.

My paper was accepted as a poster - is the 2-page length of the abstract mandatory or may I use more space.
Accepted posters have a mandatory 2-page limit.

My paper was accepted as a poster - is it mandatory to include the introductory sections on the ACM template (Abstract, Categories, General Terms, Keywords)?
Yes, if your paper was accepted as a poster, it is mandatory to include the introductory sections on the ACM template (Abstract, Categories, General Terms, Keywords).

For the final, camera ready files for my accepted paper or poster, may I choose the fonts and font sizes, or do I have to follow other directives?
All final files submitted to Sheridan to be included in the proceedings and companion material MUST use and follow the provided ACM template, including fonts, font sizes, page size (US LETTER), page margins, and all other template specifications.

What are the choices for terms in the ACM mandatory section "ACM Categories & Subject Descriptors"?
The ACM Computing Classification Scheme is available at: http://www.acm.org/class/1998/.

What are the choices for terms in the ACM mandatory section "General Terms"?
This section is limited to the following 16 terms and MUST be chosen properly on the submission page and appear on the first page of your paper: Algorithms, Design, Documentation, Economics, Experimentation, Human Factors, Languages, Legal Aspects, Management, Measurement, Performance, Reliability, Security, Standardization, Theory, Verification.

What are the choices for terms in the "Keywords" section?
This section is your choice of the terms by which you would like your paper to be indexed.

How do I know whether to fill out a copyright form or a permission to publish form?
The Sheridan system will automatically generate the correct form for the paper you submit. The following accepted papers receive the following forms:
- Full paper (8 pages): copyright form 
- Poster (2 pages): permission to publish form 
- Student workshop paper (6 pages): permission to publish form 
- Workshop paper (8 pages): copyright form 
- Late Breaking Papers (2 pages): permission to publish form

My paper was accepted - now what happens?
Once your paper is accepted, whether a full paper accepted under the double-blind review, a poster, a workshop or student workshop paper, or late breaking paper, you will prepare and submit final files to Sheridan Printing Company.
Sheridan, our ACM publisher, will send detailed instructions about submitting final files and completing the appropriate copyright or permission to publish form to your CONTACT AUTHOR.
After you submit your final files to Sheridan, your CONTACT AUTHOR should monitor email for messages from Sheridan: either that the files were approved, or that the files require format corrections.

 

Proceedings

How do I buy proceedings?
You will find that information on this Proceedings page.

Are GECCO Proceedings available online?
The GECCO Proceedings beginning in 2005 are available online at the ACM Digital Library. If you are a SIGEVO member or an ACM member, you may access the GECCO Proceedings in the Digital Library.

In 2003 and 2004 the GECCO proceedings were published by Springer in their LNCS series and are available online from Springer.  GECCO 1999-2002 were organised by ISGEC and are also available electronically via http://www.cs.bham.ac.uk/~wbl/biblio/gecco1999/ etc.

Where will the proceedings be indexed?
ACM will submit the conference Proceedings to ISI for indexing. All other ACM SIGEVO conference proceedings are indexed by ISI, so it is the expectation that GECCO Proceedings will also be, as the GECCO Proceedings also meet the criteria for indexing by ISI.
The printed index product from ISI is called ISTP, and the on-line version is now called the Proceedings Citation Index (PCI). The PCI is included in the Web of Science product. ACM Proceedings are also completely indexed in SCOPUS.

ACM Proceedings are also included in ACM's Guided to Computing Literature, an on-line bibliographic database that indexes ACM's own publications and those of other major publishers in computer science. It is also a citation index with author profiles showing citation statistics as well as download usage for all the full text articles in the ACM Digital Library.
Because ACM's conference proceedings are published as volumes, not journals, they cannot be included in SCI (or SCIE), because those are JOURNAL indices, so conference proceedings published as volumes are not eligible for indexing there. That is no reflection on the quality of the conference proceedings.

 


HELP

For questions on tutorials, contact Gabriela Ochoa at  
Please include "GECCO" in your subject line

For questions on workshops, contact Mike Preuss at  
Please include "GECCO" in your subject line

For students related questions, contact  Emilia Tantar at
Please include “GECCO” in your subject line.

For matters of science and program content, contact Conference Chair Enrique Alba at 


For general help and administrative matters contact Support at 

 

 

 

 

 

 
 
  
Program
Registration
Student Travel Grants
Papers
Proceedings
Help

 

 
 
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